Evacuation Mode

Last updated March 2026

Evacuation Mode gives you an instant, real-time view of everyone on site during an emergency. Use it to run roll calls, track accountability, and ensure everyone is safely accounted for.

Evacuation Mode dashboard overview showing on-site personnel

How to Activate Evacuation

Activating Evacuation Mode is designed to be fast and straightforward. In an emergency, every second counts.

Step-by-Step Activation

Navigate to the Evacuation page in your dashboard
Click the red "Activate Evacuation" button
A confirmation prompt will appear — confirm to proceed
Evacuation Mode activates immediately across all your locations

Red Activate Evacuation button and confirmation dialog

What Happens on Activation

All kiosk check-ins are instantly locked — no new visitors can check in
Push notifications are sent to all admin users
Email alerts are dispatched to the emergency contact list
The on-site list is frozen at the moment of activation for accurate roll call

Roll Call

Once Evacuation Mode is active, the Roll Call screen shows a complete list of everyone currently on site, including both visitors and staff members.

Roll call list showing visitors and staff with Safe/Unaccounted status

Marking People Safe

Each person on the list has a "Safe" and "Unaccounted" button
Click Safe when you have visually confirmed the person is at the assembly point
The progress counter updates in real time as people are marked safe
Unaccounted individuals remain highlighted at the top of the list

Filtering the Roll Call

By location — if you have multiple locations, filter to see only one site
By type — filter to show only visitors, only staff, or only contractors
By status — show only those still unaccounted for

Roll call filter options for location, type, and status

Exporting & Printing the List

Having a physical copy of the on-site list is critical during emergencies, especially if digital devices become unavailable.

Export as PDF or CSV

Click the "Export" button at the top of the roll call screen
Choose PDF for a formatted document or CSV for raw data
The export includes timestamp, location, person name, type, and current status

Printing the List

Click the "Print" button for an immediate hard copy
The print layout is optimised for A4 paper with clear, large text
Includes the evacuation activation time and the current roll call progress

Export and print buttons on the evacuation roll call screen

When to Use Evacuation Mode

Evacuation Mode should be activated in any situation where you need an immediate headcount of everyone on site.

Emergency Scenarios

Fire alarm — activate immediately when the fire alarm sounds
Security threat — lockdown situation requiring a headcount
Severe weather — tornado, earthquake, or other natural disaster requiring evacuation

Drills and Testing

Use Evacuation Mode during fire drills to practice the roll call process
Test regularly to ensure all team members know how to use the feature
Review drill results to identify improvements in your evacuation process

Deactivating Evacuation Mode

Once the emergency is resolved, click "Deactivate Evacuation" to return to normal operations. Kiosk check-ins are re-enabled, and normal notification flows resume. The entire evacuation event — including activation time, roll call data, and deactivation time — is permanently logged in the audit trail.

Deactivate Evacuation button and audit trail log entry

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